MANAGEMENT COMMITTEE

We are a charity run by an elected Committee of volunteers, mostly made up of parents of children attending the Pre-School. The Committee work in tandem with the Pre-School staff to ensure the smooth running of the Pre-School.

The Committee is elected every year at the Annual General Meeting (AGM) which is held in October

The Committee is responsible for:


•   Supporting the senior staff in managing the 
     Pre-School finances and personnel;

•   Making sure that the Pre-School has – and 
     works to – policies which help it to provide a
     high quality service;

•   Making sure that the Pre-School works in
     partnership with the children’s parents; and


•   Fundraising.

We depend very much on the goodwill of parents and their involvement with the Pre-School.  Without the Committee the Pre-School would not be able to operate and would have to close.

Each volunteer member of the Committee will bring different skills which are invaluable to the running of our Pre-School.  Committee members have worked, or do work, in various industries, such as management, financial, or secretarial. Others may have worked with children before, or in situations dealing directly with the public. Both Mum’s and Dad’s are equally welcome to join us.  The important thing is, you don’t need any direct experience to make a difference.

The Committee can consist of no more than 12 elected members, but sub-committees may be formed so tasks may be shared among parents and all the work need not fall on any one person.  There are three main roles required on the Committee, the Chair, the Treasurer and the Secretary.  These posts have a more defined role, some details of which are set out below together with some of the duties shared amongst Committee members:

  • Our committee has a core group of people who have specific roles and responsibities.
  • Chairperson – Rachel Mallett
  • Vice-Chairperson – Ebony Coleman-Balkwill
  • Secretary – Jolene Cockram
  • Treasurer – Viki Haragan
  • Trustee – Sarah Hackett
  • Trustee – Lauren Balkwill
Chairperson
Chairs all committee, general and annual meetings including the AGM.  Assists the Secretary with the preparation of the agenda for these meetings.  Co-ordinates the work of the Committee.  Usually acts as the “Nominated Person” for Ofsted purposes.  Line manages the Administrator of the Pre-School.  Works alongside the Treasurer and supports the rest of the Committee members.
Secretary
Organises all meetings including booking venues (when appropriate) and liasing with Committee members to ensure they are all informed.  Prepares and circulates agenda’s for each meeting, takes minutes at each meeting and circulates minutes for approval of all Committee members.  Supports all Committee members.
Treasurer
Prepares or assists in preparing in advance an annual budget for the Pre-School and monitors it regularly.  Monitors the Pre-School’s bank accounts, opens new accounts if required and changes signatories when required.  Signs cheques jointly with the Administrator or other nominated Committee members.  Keeps accounts of all income and expenditure and keeps the Committee aware of the financial position of the Pre-School by providing a statement of the finances at every meeting.   Arranges to have the accounts audited and presents them at the AGM.  Arranges for accounts to be filed and records updated with the Charities Commission.
Shared responsibilities for all Committee members
Act in the best interests of the Pre-School, promoting its values and working together to achieve its charitable objectives.
 Working as part of a team, reading Committee papers and contributing to the decision making process of the Committee. Undertake Ofsted suitability checks as appropriate.  Ensure that the Pre-School complies with the rules in its constitution, charity law and other regulations that govern the work of the Pre-School.
The Committee is elected at the Annual General Meeting held in October each year and generally meets twice a term.
The Annual General Meeting is open to the parents of all of the children who attend the Pre-School.  It is our forum for looking back over the previous year’s activities and shaping the coming year’s activities.
If you would like to feel that you are putting something back into our community and volunteer for the Committee in any role, no matter how large or small, please speak with our staff or contact us at ololpreschoolcommittee@gmail.com 
We very much look forward to welcoming all new volunteers.

        Volunteer for your Pre-school Committee

Why volunteer?

Are you interested in learning new skills?

Would you like to meet new people?

Would you like to share your skills, time and ideas with others?

Have you ever wanted to improve the running of your child’s setting?

If you answer “yes” to any of these questions, the team at our pre-school would love to hear from you.

The benefits

Research shows clear benefits for children when parents become actively involved in their child’s learning and development from an early age. Parental involvement has been recognised by the Government as being key to a child’s successful development too.

Volunteering for the pre-school’s parent-run committee offers an ideal opportunity for you to become more actively and practically involved in this aspect of your child’s life. It will also make a real difference to how your setting is managed.

You will personally benefit from this experience by meeting with other parents, updating existing skills and learning new ones, as well as putting something positive back into your local community.

Opportunities

Working as part of a pre-school committee is all about opportunities – for the pre-school, but also for yourself – and from small beginnings, you could find yourself taking a new direction in life.